3PLEX GROUP encompasses a group of companies based in Malta offering Part CAMO, Part 21 Design, Part 145 and Part 147 Training to various organisations worldwide. 

To continue supporting our customers through our well-experienced and dedicated team, we are looking to recruit a reliable, ready to work under minimum supervision, and highly motivated Office Administrator to join our growing team. Supporting our day-to-day operations, the candidate will be responsible to manage the clerical and secretarial responsibilities by handling a range of administrative tasks.

Responsibilities:

• Managing the front office duties by answering incoming calls, taking message, and forwarding calls to recipients
• Sorting and distributing daily mail/deliveries
• Organise incoming/outgoing shipments as necessary
• Ordering and maintenance of office supplies
• Coordinating the meetings calendar and ensuring meeting rooms are set up and equipped for scheduled meetings
• Undertaking general administrative tasks as required by the Management team
• Serving as a point of contact for the team and clients, ensuring effective communication and timely responses
• Assisting in coordinating company events, conferences and meetings
• Handling of travel arrangements as required
• Ensuring that health and safety policies are up to date
• Assisting with basic HR tasks, such as preparing the induction programme for new employees, updating personnel records, scheduling interviews

Requirements:

• Being a team player
• Have excellent organisational and communication skills
• Highly attentive to detail
• Good command of spoken and written Maltese and English
• Proficient user of Microsoft Office
• Capable to work under own initiative
• Being proactive and self-motivated
• In possession of an O or A Level qualification