Role purpose

The Finance Manager will play a central role in modernising and professionalising the Group’s finance function, ensuring it evolves in line with the Group’s rapid growth and increasing operational complexity.

In addition to overseeing core finance operations and compliance, the role will drive improved structure, automation (including appropriate use of AI-enabled tools), financial visibility, and best practices across the Group, acting as a trusted financial partner to senior management while remaining hands-on in a small, developing finance function.

In the first 12 months, the primary focus will be on stabilising and strengthening core finance operations, improving visibility and controls, and developing team capability. Transformation, automation, and systems improvements will be introduced progressively, prioritised in line with business needs, capacity, and agreed investment.

This is an excellent opportunity for a driven finance professional to join a dynamic aviation group and contribute to its ongoing success.

Key Responsibilities

Group Financial Management & Compliance

• Oversee the Group’s monthly, quarterly, and annual financial reporting cycles, ensuring accuracy, consistency, and full adherence to Group standards and regulatory expectations applicable to aviation-related entities.
• Manage the full spectrum of Group financial operations in compliance with Group policies, Maltese legislation, and aviation-related regulatory frameworks, including revenue recognition, receivables, payables, banking, general ledger, treasury, taxation, and statutory reporting.
• Prepare and submit statutory financial statements, management accounts, and regulatory returns, including VAT returns, ensuring accuracy and compliance with statutory deadlines.
• Review, verify, and approve the monthly payroll for all employees and contractors, ensuring correctness, completeness, and compliance with employment contracts, internal policies, and applicable labour and tax regulations.
• Ensure that the use of automation and AI-enabled tools within finance is appropriately governed, documented, and aligned with data protection, audit, and regulatory requirements.
• Act as the primary liaison with internal and external auditors, coordinating audits related to regulated aviation activities and ensuring timely resolution and closure of audit findings.
• Ensure full compliance with local tax legislation and statutory obligations, including timely and accurate submissions to relevant authorities.
• Ensure accurate verification, recording, and timely settlement of invoices, claims, and intercompany charges, in line with contractual terms, service agreements, and approved financial controls.
• Submit periodic and ad-hoc financial reports to Head Office to support Group consolidation, intercompany reconciliations, executive reporting, and significant business developments.

Team Management & Development

The Finance Manager will directly manage one Finance Officer / Assistant Accountant responsible for day-to-day transactional accounting (such as accounts payable, receivables, and bank reconciliations). A key objective of the role is to develop this position to operate with increasing independence, enabling the Finance Manager to focus on higher-value analysis, forecasting, and improvement initiatives.

As the Group grows, there is an expectation that the finance function will expand over time; the Finance Manager will contribute to defining future role requirements, subject to business growth and approval.

Finance Systems, Automation & Process Improvement

• Lead the review, design, and continuous improvement of finance systems, processes, and controls across the Group.
• Identify and implement opportunities for automation and digitalisation within finance operations, including reporting, reconciliations, invoicing, and data management.
• Identify and progressively introduce practical automation and data-driven tools within finance (e.g. automated reporting templates, digital invoice processing, structured forecasting models, reconciliation automation), ensuring appropriate controls and audit trails.
• Reduce manual processes, improve data accuracy, and strengthen financial controls through process redesign and technology adoption.
• Act as the owner of finance data integrity, ensuring a single, reliable source of financial information across all Group entities.
• Recommend system and automation improvements in collaboration with senior management and external advisors, where appropriate.

Group Structure, Reporting & Scaling

• Design, standardise, and maintain group-wide finance processes, reporting structures, and accounting policies across multiple legal entities.
• Manage and improve intercompany accounting, reconciliations, and group reporting to support consolidation and transparency.
• Support the finance function in adapting to rapid growth, increased transaction volumes, and evolving business models.

Strategic Finance, Forecasting & Decision Support

• Prepare and maintain rolling forecasts, cash flow projections, and scenario analyses to support strategic planning and decision-making.
• Provide proactive financial insight, highlighting risks, opportunities, and trends to senior management.
• Use data analytics and AI-supported tools, where appropriate, to enhance forecasting accuracy, scenario analysis, and management insight.
• Act as a commercial finance partner, translating financial data into clear, actionable insights for non-finance stakeholders.
• Lead credit control, cashflow management, and forecasting activities, ensuring financial insight supports operational continuity and strategic decision-making.
• Ensure the accurate application of statutory deductions, benefits, overtime, leave balances, and payroll adjustments, coordinating closely with HR to resolve discrepancies.
• Review, enhance, and maintain financial systems, internal controls, and procedures, ensuring alignment with good governance, audit standards, and the expectations of aviation authorities.
• Develop, monitor, and control annual budgets in collaboration with departmental heads, ensuring alignment with operational and strategic objectives.
• Prepare special financial reports and impact assessments relating to regulatory, operational, or commercial developments affecting the Group.
• Develop the finance function with a strong focus on delegation, accountability, and capability-building within a small team.
• Actively support the development of team capability to enable delegation, resilience, and future expansion of the finance function.
• Contribute to planning the future development of the finance function, including role design, capability requirements, and scalability as the Group grows.
• Liaise closely with internal departments, senior management, Head Office, and external stakeholders, including banks, auditors, suppliers, customers, and national authorities.
• Support and participate in internal projects, regulatory readiness initiatives, and cross-functional activities relevant to the Group’s aviation operations and corporate objectives.
• Operate effectively in a growing organisation where systems and processes are evolving, bringing structure, clarity, and discipline to under-developed or changing environments.

Skills, Qualifications and Experience

• Fluent in Maltese and English, with excellent verbal and written communication skills.
• Strong analytical, organisational, and problem-solving abilities, with a proactive and solution-oriented mindset.
• Able to manage competing priorities in a structured and pragmatic manner.
• Capable of contributing to strategic and operational decision-making in a fast-paced, multi-sector and regulated environment.
• Holds a degree in accounting, Finance, or a related field, and is a warranted Accountant in Malta (ACCA, ACA, or an equivalent).
• A minimum of three (3) years’ experience in a similar finance role in Malta, including at least one (1) year in a supervisory or leadership position.
• Highly proficient in Microsoft Office, particularly Excel, with the ability to analyse and present financial data effectively.
• Experience in group finance, multi-entity reporting, or regulated environments will be considered an advantage.
• Possesses strong interpersonal and leadership skills, with the ability to work collaboratively across departments and manage stakeholder relationships.
• Solid knowledge of IFRS principles and cross-border VAT legislation will be regarded as a strong advantage.
• Demonstrated experience in improving finance processes, systems, or controls within a growing organisation.
• Comfortable driving change and improvement in a hands-on, SME or scale-up environment.
• Experience with finance systems, ERP platforms, or reporting tools will be considered an advantage.
• Exposure to AI-enabled finance tools, automation platforms, or advanced data analytics within a finance function will be considered an advantage.

What We Offer

• Opportunity to shape and grow the finance function in a regulated, international aviation group.
• Exposure to group-level finance and strategic decision-making.
• Support for professional development and CPD.
• Scope for role and team growth as the Group continues to expand.

Interested candidates may apply by emailing hr@3plexgroup.com or by completing the form below.